Merge pull request #412 from gocko/source

Upadated information on Camera Ready submission ...
prefilled author agreements and fresh dates

Author: gocko

2025-Conference/IWST-2025-ceur-author-agreement-ccby-ntp.pdf

@@ -25,9 +25,9 @@ Authors are invited to submit research articles or industrial papers.
 
 - Workshop: July 1-4, 2025
 
-- Full/short paper resubmission deadline: --July 21st, 2025-- July 28st, 2025
-- Full/short paper final notification deadline: --July 31st, 2025-- August 10th, 2025
-- Camera-ready package submission deadline: August 25th, 2025
+- Full/short paper resubmission deadline: --July 21st, 2025-- August 10th, 2025
+- Full/short paper final notification deadline: --July 31st, 2025-- August 25th, 2025
+- Camera-ready package submission deadline: --August 25th, 2025-- September 8th, 2025
 
 
 !!!Topics
@@ -98,19 +98,27 @@ The camera-ready (CR) package should be submitted through EasyChair. CR package
 
 - Final version of the paper (PDF)
 - Source files of the paper (*Word/ODT/Latex, single column>https://ceur-ws.org/Vol-XXX/CEURART.zip*), as well as any figures, code listings, or additional materials needed. 
-
-Please make sure to update the info for this year's conference:
-
 - (Eventually) Log of changes addressing additional improvements potentially required after the second round of reviewing.
 - Signed copyright transfer form.
 
-For the publication of the proceedings, it is necessary to have an agreement from all the authors. Publication on *CEUR WS>https://ceur-ws.org/* requires the usage of Creative Commons licences, to which you need to agree using one of the following documents (explanations copied from *CEUR WS website>https://ceur-ws.org/*)
+When preparing and submitting Camera-Ready versions of papers, authors have to strictly follow the given templates. Namely, authors should use the CEUR-ART template, available in LaTeX, Word, and Libre Office variants (see *Word/ODT/Latex, single column>https://ceur-ws.org/Vol-XXX/CEURART.zip*). We kindly ask you to preferably use LaTeX, but if using Word/ODT, please be aware of all the CEUR-WS rules related to formatting, especially the fonts. There is also an Overleaf template. Please use the single-column formating. 
+
+Please make sure to update the event info and replace the event in the preamble with:
+"IWST 2025: International Workshop on Smalltalk Technologies, July 1-4, 2024, Gdansk, Poland". Please make the text consistent with formatting across the templates.
+
+Furthermore, each paper to be published must contain a footnote on the first page that designates the paper as being published under the CC BY 4.0 license. The text shall be like 
+"Copyright © 2025 for this paper by its authors. Use permitted under Creative Commons License Attribution 4.0 International (CC BY 4.0)."
+
+
+For the publication of the proceedings, it is necessary to have an agreement from all the authors. Publication on *CEUR WS>https://ceur-ws.org/* requires the usage of Creative Commons licences, to which you need to agree using one of the following documents (explanations copied from *CEUR WS website>https://ceur-ws.org/*):
+
+- AUTHOR-AGREEMENT (NTP) (*PDF prefilled in with IWST 2025 data>IWST-2025-ceur-author-agreement-ccby-ntp.pdf* | *CEUR PDF>https://ceur-ws.org/IWST-2025-ceur-author-agreement-ccby-ntp.pdf*) Authors shall use this form if they ""did not"" include copyrighted third party material in their paper or accompanying material or they used Generative Artificial Intelligence tools to produce material in the paper. 
 
-- AUTHOR-AGREEMENT (TP) (*PDF prefilled in with IWST 2024 data>iwst-ceur-author-agreement-ccby-tp.pdf* | *CEUR PDF>https://ceur-ws.org/ceur-author-agreement-ccby-tp.pdf?ver=2024-06-04*) Authors shall use this form if they ""did"" include copyrighted third party material in their paper or accompanying material or they used Generative Artificial Intelligence tools to produce material in the paper. 
+- AUTHOR-AGREEMENT (TP) (*PDF prefilled in with IWST 2025 data>IWST-2025-ceur-author-agreement-ccby-tp.pdf* | *CEUR PDF>https://ceur-ws.org/IWST-2025-ceur-author-agreement-ccby-tp.pdf*) Authors shall use this form if they ""did"" include copyrighted third party material in their paper or accompanying material or they used Generative Artificial Intelligence tools to produce material in the paper. 
 
-In case of third-party material, they must then append a copy of the permission(s) by the third parties to use this material to the signed author agreement! In the case of material produced by Generative Artificial Intelligence tools, they must fill in and sign a declaration on which elements of the paper was produced by AI tools, see *AI STATEMENT>https://ceur-ws.org/ceur-author-statement-AI-material.pdf?ver=2024-06-04*. This signed declaration must then be scanned and appended to the signed author agreement. Check *ACADEMIC-ETHICS>https://ceur-ws.org/ACADEMIC-ETHICS.html?ver=2024-06-04* for *CEUR WS>https://ceur-ws.org/* rules on including such material.
+In case of third-party material, they must then append a copy of the permission(s) by the third parties to use this material to the signed author agreement! In the case of material produced by Generative Artificial Intelligence tools, they must fill in and sign a declaration on which elements of the paper was produced by AI tools, see *AI STATEMENT>https://ceur-ws.org/ceur-author-statement-AI-material.pdf*. This signed declaration must then be scanned and appended to the signed author agreement. Check *ACADEMIC-ETHICS>https://ceur-ws.org/ACADEMIC-ETHICS.html* for *CEUR WS>https://ceur-ws.org/* rules on including such material.
 
-Either form used ""must be signed by hand"". Electronic signatures are not accepted by *CEUR WS>https://ceur-ws.org/*, due to the lack of international laws that acknowledge them.
+Either form used ""must be signed by hand (ink on paper)"". Electronic signatures are not accepted by *CEUR WS>https://ceur-ws.org/*, due to the lack of international laws that acknowledge them.
 
 
 !!!! Reviewing
@@ -155,5 +163,5 @@ The Awards will take place only with a minimum of six submissions. Notice also t
 - Benoit Verhaeghe, Berger-Levrault
 - Oleksandr Zaitsev, CIRAD, UMR SENS, MUSE, Université de Montpellier
 
-To be announced
+Subject of changes...